Jobs

Do you have experience as a IMS Coordinator, and maintain high standards of compliance and quality? This role offers an engaging environment where your expertise in document and information management will be highly valued.

Benefits:

- Professional Growth: Enhance your skills by working with advanced document control platforms such as IMS, DORECO, Motion, Mobile Docs, DECA, and SAP.
- Impactful Work: Play a crucial role in ensuring operational compliance, audit readiness, and quality control across UK West Nearshore Operations.
- Collaborative Environment: Engage with a variety of stakeholders including Heads of Operations, Offshore Managers, and the Global Information Management team.
- Continuous Improvement: Contribute to process enhancements and quality initiatives, ensuring the highest standards are met.
- Travel Opportunities: Occasionally visit other sites, broadening your professional network and experience.

Key Responsibilities:

Document and Information Management:

- Lead the local implementation of document control platforms.
- Manage the entire document lifecycle, from drafting to archiving.
- Maintain both physical and digital archives, ensuring alignment and compliance.
- Coordinate statutory documentation to ensure audit-readiness and legal compliance.
- Act as a superuser and local trainer for relevant platforms, inducting staff on document governance.

Audit and Compliance Support:

- Own the Nearshore audit and review schedule.
- Support internal and external audits, ensuring documentation is accurate and up-to-date.
- Provide reporting and support to Quality Sponsors on non-conformances and performance metrics.

Stakeholder Engagement:

- Liaise with various internal teams to facilitate document standardisation.
- Act as the point of contact for the Global Information Management and IMS teams.

Continuous Improvement:

- Identify and implement process improvement opportunities within documentation workflows.
- Support local and global quality initiatives, including process confirmations and audit outcomes.

General Responsibilities:

- Provide regular reporting to the West Coast Leadership Team.
- Contribute to the development of quality packs and status reporting.
- Support cross-functional forums and meetings related to documentation and quality.

Requirements:

- 3-5 years of experience as a document controller with a solid understanding of legislative requirements for statutory inspections.
- Relevant educational background or qualification in information/document management.
- Demonstrable experience in a technical, regulated environment.
- Strong IT literacy, including proficiency in MS Office and document control systems.
- Certified internal auditor from a recognized provider.
- Excellent organisation, communication, and problem-solving skills.
- Fluent in written and spoken English.
- Willingness to travel occasionally to other sites.

Desirable:

- Experience within the renewable energy or large infrastructure sector.
- SAP user skills.
- Qualification in Quality or Compliance.

This role is perfect for a detail-oriented professional looking to make a significant impact within a leading company. Apply now to take the next step in your career.

Apply Below Now !