Project Administrator

Our client is looking for a Project Administrator to support the delivery of a major renewable energy project in Hamburg. This role involves a variety of administrative tasks to ensure the smooth operation of the project.

Key Responsibilities

• Liaise with the PMO to determine administrational expectations on the project.
• Create a shared mailbox.
• Create and manage an organizational chart.
• Set up folders to store project structure documents.
• Create and manage a MS Teams project team channel.
• Set up and manage distribution lists.
• Set up and manage meetings and meeting series.
• Arrange introductions and provide guidance for new joiners on project-related topics.
• Independently organize and coordinate administrative tasks within the project.
• Manage appointments and prepare for meetings (including organization of conference rooms, compilation of documents, agenda preparation, and taking minutes).
• Handle international correspondence with internal and external business partners.
• Professionally prepare and edit presentations and documents.
• Manage and order office supplies for the project.
• Maintain the filing system.
• Order PPE related to the project.
• Prepare purchase requisitions.
• Process and check invoices and payment orders.
• Process and distribute all incoming and outgoing project correspondence.
• Plan and organize project events.
• Organize cards and gifts for special occasions for project colleagues.
• Bill invoices for project business meals and events.
• Book conference rooms and catering.
• Perform general ad hoc duties as required.

If you are interested in this role, please apply.

Please note: you must already have the right to work in the country where this role is based to be considered for it.