Personal Assistant

Our client is looking for a Personal Assistant to provide comprehensive administrative, organizational, and communication support to two Directors within the Operations function. You will play a key role in ensuring the effective management of daily business activities, enabling efficient collaboration and supporting operational excellence across the department.

Key Responsibilities

• Independently manage the secretariat function for the Directors of Operations, including complex calendar management, inbox management, and prioritization of business matters.
• Plan, organize, and coordinate internal and external meetings, workshops, and events, including virtual and in-person meetings, as well as international and national business travel.
• Coordinate travel arrangements and itineraries, manage travel expenses, and support related administrative processes.
• Handle procurement-related activities, including ordering equipment (e.g., IT and PPE), processing invoices, and supporting purchasing activities where required.
• Support the preparation, coordination, and quality assurance of presentations, reports, decision papers, and other business documentation.
• Provide administrative and coordination support for smaller projects and assist with project-related activities, including tracking actions, timelines, and invoice/payment processes.
• Act as a key point of contact for stakeholders, maintaining effective communication and ensuring smooth collaboration across teams and functions.
• Support the Directors of Operations with ad hoc tasks, special assignments, and department-related initiatives as required.

About You

• Successfully completed commercial vocational training or equivalent qualification, combined with significant professional experience in executive or personal assistance and administrative support roles.
• Proven experience supporting senior leaders within an international business environment.
• Strong administrative, organizational, and coordination skills, with the ability to manage multiple priorities simultaneously and effectively.
• Excellent verbal and written communication skills, with the confidence to interact professionally with stakeholders at all levels of the organization.
• High degree of attention to detail and strong organizational skills, complemented by advanced proficiency in MS Office and SAP.
• Demonstrated ability to work independently, exercise sound judgment, maintain confidentiality, and adapt effectively within a dynamic environment.
• Strong interpersonal skills, a proactive mindset, and a service-oriented approach.

If you are interested in this role, please apply.

Please note: you must already have the right to work in the country where this role is based to be considered for it.