Our client is looking for a Document Controller to join their expanding team.
 
Key Responsibilities

• Assist Project Managers & Teams to support document workflow requirements and methods
• To execute the function task of ensuring traceability for all documentation during all phases of the project, including handover and operations
• To be complicit in the implementation and continual adherence of the company’s document control procedures and processes
• To support the document control manager in the development of routines and implementation of improvements for all technical and administrative documentation
• To support all project members with adequate information, training and assistance regarding DM routines and applications
• Monitor incoming documents and drawings, and distribute as appropriate in accordance to a project distribution matrix
• Ensure closure of all document management processes at project end, including the expediting of close out reports, giving an overview of all documentation produced in the project
• The coordination of data-sets to be migrated to the EDMS on a project

 
Experience

• Processing the issue, storage and retrieval of project documentation internally or externally produced using the EDMS
• Provide document control services to the project team to maintain the timely flow of project documents within the EDMS
• Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by Package Managers.
• Maintain a detailed record of critical document progress at an individual document level, and by publishing a weekly report for Senior Managers
• Internally expediting all critical documentation to ensure that it is reviewed and returned to the contractor/supplier within the agreed timescales.
• Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.
• Co-ordinating on a daily basis with Package Managers to ensure critical documents are obtained distributed and retained correctly
• Actively manage the processing of project documentation utilising internal resource and the EDMS.
• Co-ordinate with Package Managers to ensure the organised exchange of documents with co-workers, contractors or vendors.
• Act as a point of contact for all internal and external organisations with respect to document control issues relating to the programme.
• Maintain a controlled hard-copy filing systems for accepted ‘wet signature’ documents.
• Produce and maintain specific site documentation logs and records using EDMS & spreadsheets for:
• Correspondence
• Risk assessments and method statements
• Site diaries
• Minutes
• Stakeholder complaints
• Technical Queries, Requests For Information etc.
• Minimum of 3 to 5 Years’ experience as a document controller on a large engineering / construction project preferred.

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