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Planning and Reporting Lead

Posted 22 days ago
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New York, United StatesPermanent
Salary: $145000 - $165000 per annumSectors:Offshore WindJob Reference: BH-6432-2

The employee will comply with all our clients applicable U.S. Health, Safety, Environment and Quality (HSE&Q) requirements and supporting standards. Such duties include being familiar with and setting a personal example in adherence to our clients HSE MAESTRO Management System; taking responsibility for their own safety and that of fellow workers; reporting any anomaly, near miss, or incident; and actively participating in HSE Meetings, HSE & Sustainability Moments, training sessions and drills.
Code of Conduct and Ethics
Employee observes all federal, state, local laws, and regulations as well as the Company Code of Conduct and Ethics, policies, standards and guidelines
Main Responsibilities
  • Preparing, revising, controlling and coordinating the project scheduling, planning and progress measurement activities; this includes active participation to the development of the project integrated project schedule and preparation of scheduling and progress measurement activities during the Development phase
  • Developing and maintaining schedules at Project level, with analysis of critical path, potential clashes and/or delays and proposal of remedial actions/solutions
  • Ensuring availability at all times of an updated and accurate scheduling and progress measurement documentation including procedures
  • Ensuring reporting at Project level (issue of Weekly reports, Monthly Status Reports, ...)
  • The job holder shall observe and shall impose strict confidentiality during the tendering phase and as a general manner all along the course of the Project
  • Main interfaces: The job holder shall liaise actively with all the Project Package Managers and departmental directors (mainly) for all scheduling and progress measurement related activities.
Main Activities
  • To develop, implement and maintain procedures, means and tools in order to ensure the efficient organization and operation of the scheduling, progress control and reporting activities
  • To assist in defining (and updating as necessary) a suitable Work Breakdown Structure complying with Project needs in terms of progress control, cost control and reporting, for all phases of the Project
  • To develop, update and revise the overall integrated Project Schedules as required by Project Management, and to provide analyses and simulations of new schedules also as required
  • To organize, co-ordinate, supervise and control all the planning activities during the Development phase, by regularly informing, supporting and advising the Project Management team
  • To assist packages to prepare respective package progress measurement system definition and follow-up requirements, review and comment contractors' procedures and proposed schedules, scheduling and progress control methodology, and to check and approve contractors' progress measurement and progress reports
  • To define (and update as necessary) a suitable Monthly Report structure complying with Attentive Energy and Project management needs
  • The development of detailed and accurate Project Monthly Report / Project Weekly Report (and any other report as requested) during all phases of Project
  • Assist in preparation of, and coordinate integration of the reporting issued after Weekly / Monthly Project Meetings and all Management meetings as required
  • In a general manner, to provide assistance to the Project Management for all matters related to scheduling and progress reporting and general reporting, and to manage all activities related to scheduling and reporting
  • To timely report to the Project Control Director, highlighting progress and encountered areas of concern
  • To ensure and impose strict confidentiality for all the scheduling and progress measurement related documentation produced (whatever its support)
  • To gather 'lessons learned' with respect to scheduling, progress control and reporting matters
  • The development of all planning, progress measurement and reporting tools, procedures and reports within the Attentive Energy development, ensuring the Project Management Team is in the position to make fully informed decisions
  • The project is expected to be developed in two phases, and the position will support both phases and the coordinated reporting of the overall development
Qualifications / Experience Required
  • Bachelor’s degree in Engineering or equivalent formal qualification in a recognized engineering or planning discipline, 10 – 15 years’ experience working in energy industry and at least 5 years in a planning function. Renewables and particularly offshore wind experience is advantageous
Experience Required
  • Scheduling / progress control techniques & tools; Multi-discipline engineering/project planning
  • Contract Management/negotiating with Contractors
  • Expertise in MS Word, MS Excel and PRIMAVERA required, MS Project, LEAN Six-Sigma & PowerBI preferred
  • Excellent communication skills
  • Ability to work in a multi-cultural business setting and excellent interpersonal and communication skills essential
  • Proficient organizational ability and commitment to meeting deadlines, strong communication and presentation skills
  • Team worker capable of working autonomously
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